Facilities Services at University of Chicago Medicine and Biological Sciences

Multi-Media Services offers a variety of event planning and setup services across campus. Our experienced Special Events Team can provide logistical coordination for all types of meetings, programs and events, including seminars, academic lectures, meetings and conferences.

UCM Conference Room Policies

If you are a faculty or staff member wishing to plan your own event, you may consider the following steps below to be a helpful start prior to requesting services.

Event Planning Tips

Consider Your Budget

• Do you know what your overall budget is?
• Do you know how much to estimate for each aspect of your event?

Choosing Your Date

• Do your dates conflict with any other major events taking place in the medical center or on campus?
• Have you checked the Academic Calendar?

Reserve Your Space

Depending on which facility you hope to use, please reserve the selected classroom, meeting rooms and/or courtyard space.

Meeting Room Layout

It’s important to consider the layout that best meets the needs of the event. Consider how many registration tables, chairs, and services such as custodial cleaning and other equipment for your meeting space.

Audio-Visual Needs

• What type of equipment will you need, such as a filming, LCD projector, microphones or other audio-visual needs?
• Does the selected room have network and equipment already installed?
• Will you need PowerPoint, video or video-conferencing services?

Make Your Event Safe & Accessible

Consider your audience. If your event is open to the public, be sure to utilize a space that is accessible to attendees with mobility concerns. Depending on location, certain events must be reviewed by the Safety Office, Plant Department, Public Safety, Multi-Media and Environmental Services.

UCM Safety Policy S06-22 (DOC) 

 

Internal Posting Notices

Bulletin Boards

There are a number of bulletin boards located in common areas throughout the Medical Center. Postings are intended for general announcements and not for personal use. To obtain permission to use the glass enclosed bulletin boards contact Multi-Media Services at 2-6265 for access.

Bulletin Board Locations (PDF) »

Easels

Due to a safety hazard easels are not allowed in public corridors within the medical center. Easels may be used within a confined space such as a conference room or lecture hall.

UCM Signage Policy (DOC) »